TRAILHEAD: FULL CYCLE ACCRUAL ACCOUNTING

Start Your Journey with Financial Clarity

Every great climb begins at the trailhead, and every smart business begins with a solid financial foundation. Our accrual accounting services help you gain your footing early, with accurate books, timely data, and a reliable team that supports your next step, wherever the path leads.

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Lay the Groundwork for Growth

When your daily financials are steady and clear, the trail ahead becomes easier to navigate. At the Trailhead level, we bring consistency, accuracy, and momentum to the core financial tasks that power your business forward.

Accurate, Up-to-Date Financials

Stay compliant and in control with journal entries, reconciliations, payroll support, and timely monthly closes.

Reliable Reporting

Know where you stand and where you’re headed with financials that actually make sense and reports you can trust.

Real-Time Integration

We work within your cloud-based tools like QuickBooks Online, Bill.com, and Hubdoc to automate processes and reduce errors.

Expert Support You Can Count On

Our accountants handle the critical details so you can focus on what matters most, growing your business and planning for the future.

Strategic Moves Require a Strong Base

Trailhead is your essential starting point, but the full power of Primetrics comes from its ability to ebb and flow as your business does. As your needs grow, our other service tiers provide the insight and strategy to match.

Ascent Services

Turns those numbers into timely, GAAP-compliant reports and insight you can act on.

Summit Services

Brings CFO-level strategy, forecasting, and financial leadership to help you make complex decisions, raise capital, or plan for long-term growth.

Time to get on Solid Ground?

If you’re constantly behind on bookkeeping, unclear about cash flow, or second-guessing your numbers, it’s time to start fresh. Do any of these scenarios sound familiar? 

  • Behind on reconciliations or struggling to close the books each month.
  • No clear view of payables, receivables, or basic cash flow.
  • Wasting time troubleshooting QuickBooks or explaining financials to your team.
  • Hearing from your CPA once a year with no insight in between.

Trailhead services are more than basic bookkeeping. They’re the first step toward financial clarity and operational momentum. You’ll work with real accountants – not data-entry clerks – who understand your goals and help manage your financials so you can reach them.

summit image with a backpacker walking on an upward trail that shows a branded maginfying glass and clear blue sky in the back ground

Why Work with Primetrics?

Because your books should support progress, not slow it down. We bring structure, responsiveness, and peace of mind to your daily financials. You’ll finally feel like someone has your back, and your business’s numbers will make sense.

FAQs

Small businesses should prepare the Balance Sheet, Income Statement (Profit & Loss), and Cash Flow Statement. These reports provide a complete picture of the company’s financial health. The balance sheet shows assets, liabilities, and equity. The income statement summarizes revenues and expenses over a period, indicating profitability. The cash flow statement reports cash movements, essential for monitoring liquidity. Reviewing these regularly helps catch issues early and informs strategic decisions. The Primetrics Difference: QuickBooks online makes every journal entry a cash-based entry, which is obviously incorrect. So, cash analysis out of QuickBooks needs to be reviewed, and there are some great tools to do it.

Cash-basis accounting records transactions when cash changes hands, making it simple but potentially misleading for planning. Accrual accounting, required under GAAP, records revenue when earned and expenses when incurred, providing a clearer financial picture. Growing businesses often benefit from accrual-based accounting. The Primetrics Difference: Because we work with manufacturers and companies that have inventory or more complicated revenue models, we provide accrual-based accounting for all of our clients. Companies that take deposits can also benefit from the tax implications of accrual-based accounting, so they’re not paying taxes on deposits of customer funds. 

Monthly updates and reconciliations are essential to ensure timely, accurate records. Regular month-end closes support error detection, tax readiness, and reliable reporting. The Primetrics Difference: Don’t wait until the end of the year to drop all your transactions on your tax preparation team. Get ahead of it and save money and have less error in your return. The vast majority of tax planning strategies happen before you have to prepare your return. 

QuickBooks Online is widely used for its functionality and integration capabilities. Xero, FreshBooks, and Wave are also popular. The right software depends on your specific needs and industry. Choose tools that automate bank feeds, invoicing, and integrate with other systems. The Primetrics Difference: We primarily use QuickBooks Online for its cost-effectiveness and its versatility.

Open a business bank account and credit card. Use them solely for business transactions. This helps maintain liability protection, simplifies accounting, and supports tax compliance and audits. The Primetrics Difference: If you’re currently blending your finances, which many entrepreneurs do at first, don’t worry, we can get you separated and cleaned up.

In Oregon, businesses must pay state income tax, transit taxes, and possibly the Corporate Activity Tax (CAT). Washington has no state income tax but does require B&O tax, sales tax collection, and payroll-related contributions. Both states require registration for payroll and unemployment reporting. Always consult local rules to ensure compliance.

If you’re spending significant time on bookkeeping, falling behind, or struggling with reports, it’s time to hire. Businesses nearing $1M in revenue often need part-time support and periodic accounting oversight to allow growth.

Use a rolling cash flow forecast to anticipate inflows/outflows. Accelerate receivables, manage payables, and reduce unnecessary inventory. Maintain a reserve or line of credit. Consider tools and dashboards for real-time monitoring. A fractional CFO can assist with modeling and analysis.

Sole proprietors and LLCs typically take draws. S-Corp and C-Corp owners must take a reasonable salary, reported on a W-2, with optional dividends. Structure your compensation to comply with IRS guidelines and optimize tax efficiency. The Primetrics Difference: We can get you a salary study so that you have some backup for what your reasonable salary should be for your S-Corp.

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Set Out With Confidence

Let’s build the financial footing your business needs. Trailhead accounting services deliver the clarity and reliability your business deserves from day one so you can climb with confidence.


Send us a message today to start a conversation.